Privacy Policy

Last updated: 10 November 2026

This policy explains how ARCHI (“ARCHI”, “we”, “us”) handles personal data when you visit archi.coach, contact us, or use the ARCHI platform. We process personal data in line with the EU General Data Protection Regulation (GDPR) and the laws of the Republic of Cyprus.

1. Who we are

ARCHI provides management software for sports academies. For questions about this policy or your data, contact us at hello@archi.coach.

2. Two roles: this website and the platform

This website. For data you send us through archi.coach (for example a demo request), ARCHI is the data controller.

The ARCHI platform. Clubs and academies use ARCHI to manage their players, families, coaches and payments. For that data, the club or academy is the data controller and ARCHI acts as a data processor on its behalf, under a data processing agreement. If you are a parent, player or coach of a club that uses ARCHI, please contact your club first about your data; we will help the club respond to your request.

3. What we collect on this website

Demo and contact requests: your name, organisation, email address, sport, approximate number of athletes and any message you choose to send.
Technical logs: when you load a page our server records your IP address, browser type, the page requested and the time. These logs are kept for up to 14 days for security and troubleshooting, and are then deleted.

This website does not use cookies, analytics trackers or advertising tools, and it does not load content from third-party services.

4. Why we use it and on what basis

To answer your request and arrange a demo — steps taken at your request before entering into a contract, and our legitimate interest in replying to business enquiries (GDPR Art. 6(1)(b) and (f)).
To keep the website secure and working — our legitimate interest (Art. 6(1)(f)).

We do not sell personal data and do not use it for automated decision-making or profiling.

5. Who we share it with

We use a small number of service providers to run our business, such as our email provider and our hosting provider. They process data only on our instructions and under appropriate contractual safeguards. Where a provider is located outside the European Economic Area, we rely on the safeguards permitted by the GDPR, such as the European Commission’s Standard Contractual Clauses.

6. How long we keep it

Enquiries are kept for as long as needed to handle them and for up to 24 months afterwards, unless they lead to a contract, in which case they are kept for the duration of the contract and as required by law. Server logs are kept for up to 14 days.

7. Your rights

You have the right to access, correct or delete your personal data, to restrict or object to its processing, and to data portability. To exercise any of these rights, email hello@archi.coach. You also have the right to complain to the Office of the Commissioner for Personal Data Protection of the Republic of Cyprus (dataprotection.gov.cy).

8. Security

We protect data with encryption in transit (HTTPS) and access controls. Access to personal data is limited to people who need it to do their job.

9. Children

This website is intended for clubs and businesses, not for children. Data about young athletes is entered into the platform by their club, with the consent of a parent or guardian collected by the club.

10. Changes

We may update this policy from time to time. The date at the top shows when it last changed.